Students who have missed an examination and are requesting a deferral must submit a petition with original supporting documentation and a personal statement no later than one week after the end of the examination period (no later than the end of the first week of classes in January for the December examination period) through the Office of the Registrar and Student Services.
Payment will be required for students who are successful in petitioning for a deferred examination. Students writing a Daniels deferred exam during the December examination period must pay the deferred examination fee in cash to the Office of the Registrar and Student Services at 1 Spadina Crescent, Room 100.
Your deferred examination will be cancelled if payment has not been received by this deadline. No further opportunity will be given.
Writing a Deferred Exam
The information below is relevant to all Daniels Faculty undergraduate students, whether the course in which the deferred exam is being written is a Daniels Faculty course or a Faculty of Arts & Science course.
- Scheduling of Deferred Examinations: Note that the scheduling for deferred examinations can only be completed after the regular examination schedule has been completed, in order to try to avoid conflicts in scheduling between regular and special examinations. For this reason the posting of your deferred examination schedule occurs one to two weeks (depending on the session) after the posting of the regular examination schedule.
- Regular Deferred Examinations: You will write the final examination for the course that will be taught in the academic session indicated in your petition decision. You are advised to audit the course to prepare yourself for the new examination as the instructor may be different from the instructor who taught your course and the content of the new course may be somewhat different from the content of your course. If you cannot audit the course, you are advised to obtain the course outline from the Daniels Faculty or Faculty of Arts & Science department to inform yourself about the material of the new course. For multi-sectioned courses please see the Daniels Faculty Office of the Registrar or the Faculty of Arts & Science departmental Undergraduate Administrator to advise you on the appropriate section.
- Special Deferred Examinations: If you have been informed that you will be writing a "special" examination, the instructor of the course you have taken will prepare an examination based on the course he/she taught. The special deferred examination will be a fair assessment based on the professional judgment of the instructor. If you have questions about the examination, you must contact your instructor/department.
- Adjustments to the Deferred Examination Schedule: Adjustments to the deferred examination schedule will not be made to suit individual requests. You may need to adjust your personal plans. If you have extraordinary reasons creating a conflict (e.g., court appearance, citizenship hearing) you may have to file a further petition with full documentation through the Daniels Faculty Office of the Registrar.
- Standing Deferred Notation (SDF): If you are granted permission to write a deferred examination, the Daniels Faculty will replace the original grade reported by the department with the notation of "SDF" (Standing Deferred). The grade for the course will be revised and included in the calculation of your GPA on ACORN when the examination is written and a final grade submitted, or if the Faculty cancels your deferred examination due to non-payment of the fee, or if you do not attend the deferred examination. Likewise, your "status" for the session will not reflect this course. Once the SDF is removed, the Faculty will not re-instate the notation.
- SDF and Academic Status: If you have been granted SDF standing in a course(s), your status and course enrolment in the next session could be affected. You should consider your performance in the (incomplete) course(s) and estimate your final grade and standing. If you were performing poorly, you could be placed on "Academic Probation" or on suspension with the completion of both the deferred examination and subsequent course(s) in which you have registered. If you have questions, contact the Daniels Faculty Office of the Registrar for academic advising.
- Further Registration with SDF Standing: You will not be granted late withdrawal without academic penalty from a course once you have requested and have been granted a deferred examination. You are strongly discouraged from registering in new courses in the session in which you are preparing for a deferred examination. This is especially the case in the short and intense summer session, particularly if you have ongoing health, personal or financial issues. As a general rule, you should complete your outstanding requirements from the previous session before you commit yourself to the responsibilities of new course work. If you have questions, contact the Daniels Faculty Office of the Registrar for academic advising.
- Pre-requisite Courses with SDF Standing: If you have a deferred examination in a pre-requisite course, you must seek the permission of the Daniels Faculty or of the Faculty of Arts & Science department requiring the pre-requisite to continue in the course while your standing is still incomplete immediately. The Daniels Faculty or of the Faculty of Arts & Science department can exercise the discretion to allow or disallow you to proceed in the course requiring the pre-requisite course. You should not assume that such permission has been granted. Typically, if you are able to demonstrate that you were passing the course with a grade of 60% or better, the Daniels Faculty or of the Faculty of Arts & Science department may consider this performance to be acceptable grounds for permission to proceed.
- Prohibitions from Further Registration: If your CGPA is below 1.50 at the end of the session in which you have been granted SDF standing in a course, you will not be permitted to enrol in further courses until your academic status has been revised; i.e., until you have written the exam and your new GPA and status have been assessed. If you have registered before the petition has been granted or your GPA and status have been determined, you will be removed from your courses and refunded your tuition. If you have a case for being allowed to enrol, you must petition for permission.
- Missed Deferred Examinations: If you miss a deferred exam for extraordinary reasons, you must petition within one week of the examination period through the Daniels Faculty Office of the Registrar to be granted a further deferral. These requests are not easily granted. The Daniels Faculty will reinstate the original grade reported by the department to the ACORN record. NOTE: The "SDF" will not be reinstated to your academic record if you are granted a further deferral. You will not be permitted to enrol in courses in further sessions until all courses that are incomplete have been resolved, even if your CGPA is above 1.50. Please contact the Office of the Registrar for further guidance.
- Clients of Accessibility Services: If you are a client with Accessibility Services, you are responsible for informing that office of your deferred examination arrangements by the necessary deadlines in order for the representatives of that office to make appropriate accommodations for your examinations. You must contact the Test and Examination Co-ordinator at 416-946-5510 promptly after you have viewed the date and time of your deferred examination.